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Board Meeting, August 12, 2015

Submitted by Jane Daniels on Thu, 05/28/2015 - 1:11pm
Event date: 
Wednesday, August 12, 2015 - 7:30pm to 9:00pm
Event location: 
Park Office
Meeting agenda: 

 Call to order - Jane Daniels, President

    • Introductions and sign in
    • Announcements 
    • Acceptance of Minutes of July 8, 2015 meeting

Financial Report – Jim Brosnan, Treasurer 

    • Income/expense
    • Bank balance  

Reports

    • Recreation Trails Grant 
      • Update from Congresswoman Lowey's office
      • Discussion on next steps such as worktrips, involving Boy Scouts
    • Parks and Trails New York Grant - Ways to use the remaining money 

Fall Fundraiser - Mark Kotkin

Other ways to help FoFDR

Participation in upcoming tabling events

    • Support Connection 
    • Yorktown Street Fair

Manager's Minute - Brian Strasavich, Park Manager

 

Meeting attendees: 
Maria Adams, Jim Brosnan, Charlie Castronovo, Jane Daniels, Efrain Figueroa, Patrick Harrychan, Mark Kotkin, John Robinson, and Brian Strasavich

Meeting minutes status:

Meeting minutes: 

Meeting began at 7:30 pm

Everyone introduced themselves to Patrick Harrychan, since it was his first time at a Friends of FDR meeting, Jane gave him some pertinent information about the bridge projects.

Minutes of July meeting were accepted.

Financial –Jim Brosnan reported that the bank balance at the end of July was $2,397.68.

Recreational Trails Program Grant:

Jane had not had a chance to make a call to Erin O’Neill, the grant administrator of NYS Parks and will call tomorrow. see below for results of that phone call). With no forward motion on when funds will ever be received Jane led the discussion on whether to proceed with one portion of the grant. Any money or spent before Jane signs a contract will not be reimburse or counted as matching. It is unknown if doing so would jeopardize the $12k grant. The small bridge (about 20 feet) and board walk may be good projects for an Eagle Scout, but the consensus was FoFDR should not risk losing any funds on spending our time and money by working on these projects before we receive the ok to do so. The small bridge will cost about $700. We will need between $2,000 and $3,000 exclusive of the gravel. Next steps are for Jane to schedule work trips and begin on the trail repair which is not part of the grant.

Fund raising Mark Kotkin reported that he started to do the research on gift giving for our Fall fundraiser. We should be able to grow the list of people interested in our Friends group at the Yorktown Street Fair. Our current list consists of around 180 people. PepsiCo would be likely to make a donation, as well as the Shane Alexander Charitable Foundation (Yonkers). We still think that it would be a good idea to advertise the dates of our work trips in the local newspapers, so that there is a chance more people may be coming to help, and be inclined to become new members of our friends group. We will remind Anwer since he has some connections with a Yorktown newspapers. We should have a design of the bridge posted on our website, so that people know why we are asking for money. Anwer would be working on a design of a poster which can be laminated. A ledger size (11 x 17) color poster would cost $20, for which we have the money left in the Park & Trails NY grant.

Patrick Harrychan is a member of the Yorktown Lions, and will bring our need for funds up at a meeting of the Lions.

A possible fundraising event, in 2016, could be to invite people to visit the patio at the pool and get a tour of the pool, by Brian. We could have a barbecue at the patio, overlooking the reservoir. We could invite the Road Runners, the Yorktown Lions, Audubon, etc., and have our meeting at the same time, at sunset. Maybe on a Friday evening between 7 and 8 p.m. instead of a Wednesday evening.

We will have a table at the annual Walk in FDR Park organized by the Support Connection (October 4) (Dianne and Charlie), as well as a spot at the Yorktown Street Fair (October 11) (Mark will be available). We should publish our booth number as soon as that is available and post it on Facebook. We have nobody available to man a booth at the Pow Wow on September 18. Patrick will work on a trifold to display at our booths.

Park Manager’s Minute –

A new assistant manager has been hired. He will start next week. He has lots of experience and used to work at Fahnestock Park. The renovated pool had its official ribbon cutting in early July. It is the second largest pool in State Parks. Attendance at the park was so high last weekend that they had to close the park temporarily. The Hawthorne Country Day School has been picking up garbage on Mondays and Fridays around the picnic areas. They also painted the guard rail near Parking Lot 1.

Meeting adjourned at 9:00 pm.

Next meeting will be on September 9th, in the rear of the Park Office, at the Route 202 park entrance.

Submitted by: Maria Adams with help from Jane Daniels.

 

Report on Phone call with Erin O’Neill, August 13, 2015

DOT has set a start dated for all the other grantee, but has to approve our project. They are requiring CAD drawings and an engineer to sign off on the bridges at a cost to OPRHP of around $30k. With the cost of the project at $12k, it is more effective for OPRHP to find the money elsewhere to give us. I did tell Erin that the cost of materials is less because we have lumber and telephone poles.

Erin wanted to know our start date. After I get an ok from Brian to do the repairs to the trail I talked about last night, we can set some work trip dates.at Viewland Drive. We can break down the grant project into four segments; small bridge, board walk, large bridge, gravel. By breaking it down, finding funds becomes easier. Large bridge and gravel can wait until spring. (Jane will get the plans together for a possible Eagle Scout project.)

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