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Board Meeting February 10, 2016

Submitted by Jane Daniels on Thu, 02/04/2016 - 10:35am
Event date: 
Wednesday, February 10, 2016 - 7:30pm to 9:00pm
Event location: 
Park Office
Meeting agenda: 

Call to Order - Jane Daniels, President                                                                             

  • Introductions and sign in
  • Announcements 
  • Acceptance of Minutes of January 20, 2016 meeting

Annual Meeting - Jane Daniels

  • Nominations for Board of Directors and vote
  • Report of accomplishments
  • Financial Report – Jim Brosnan read by Jane Daniels                 

Projects 

  • Recreational Trails Grant update
  • Application for Heritage Area Grant - Dianne Press
  • I Love My Park Day - May 7, 2016 10-12 pm 

Park Manager’s Minute     


 Adjourn

Upcoming meetings  Wednesday,  March 9, April 13, May 11– All meetings are at 7:30 pm in the FDR Park Office

Meeting attendees: 
Maria Adams, Jim Brosnan, Charlie Castronovo, Jane Daniels, Mark Kotkin, Dianne Press, John Robinson, and Robert Guarino.

Meeting minutes status:

Meeting minutes: 

Jane Daniels called the meeting to order at 7:30 pm.

Bob Guarino moved into the park manager’s house and will start working tomorrow.  He left early, but discussed the possibility that we could “go to the bottom of the pool” at our “Meet & Greet” party if we would schedule it at the end of September, when the pool will be closed and clean.  We may also be able to include a tour through the filter room, which will be quiet then so that we can hear the tour guide.

Minutes of January meeting were accepted. 

Annual Meeting – Mark Kotkin and John Robinson had been nominated for board member, and they both agreed to serve on the board. Charlie Castronovo nominated Dianne Press for secretary and Anwer Qureishi for vice-president, and they both agreed.  So far Anwer had also held the position of secretary.  These board members will serve staggered terms, shifting off one year. Jane announced that she will need another signatory to sign checks, since Jim will frequently be away.  Dianne agreed to be that signatory.

Accomplishments – The application for the Heritage Developments Grant of $3,000 will be sent off tonight.  Once these funds come in, we will probably make one sign about the history of the farmland around the park and used for the park, one sign about the hospital in the park, and three signs about the CCC.  We will have to discuss the exact wording, which will be sent to the State for approval.  A value of $10,000 will be put on the in-kind services from the State for design, and research done by volunteers Dianne Press and Rick Fisher.  Park employees will eventually hang the signs.  By March 23rd we should find out if the grant has been approved.  It will be a “reimbursement” grant.  Jane will send us a PDF copy of the grant application and supporting papers.  We will eventually have to acknowledge that we accept the conditions of the grant.  Rick Fisher has been extremely helpful.  He attended two of our First Day Hikes, and some other events.

Financial – The bank balance at the end of January was $3,157.02 after payment of the insurance premium.  Charlie will check with other insurance companies with regard to lower premium.  Jane will send him some more names of insurance companies.  We have to budget expenses of about $1,500, i.e. $125 for the Street Fair in July, tax filing fee, website fee (about $20) to Go Daddy, which monitors web domains, and about $600 for signs in kiosks about promotional events, plus office supplies.  We will also have to buy some materials for our trail work.  Charlie has been reading about a lot of problems with not-for-profits that did not show income and expenses to their board members, and later these organizations appeared to be in trouble.  He suggested that the board should be able to see the income and expenses, just for transparency. 

Announcements – A senior from Yorktown High School started to work on our website.  She will also help with the trails.

 Peter Brosnan will work with Dianne on the history of the park.  He will review documents Dianne has and put them in chronological order.

Tentatively we picked Sunday, September 25th, for “Bottom of the Pool Day”, at 6:45 p.m.  In May we will start organizing.  We could also use this event as a fund raiser, and maybe charge $5.

I Love My Park Day will be on May 7th, from 10 am till noon.  Maybe we can do a half mile walk having to do with the bridge, and cut invasives on that same trail.

 Dianne will ask the Audubon if they want to organize a bird walk at Indian Hill.

We are still considering purchasing wild flower seeds.  The seeds will cost about $60 per bag.  Maybe we could spend about $250.  Mid May would be a good time to put those seeds in.  They should go in within two days after preparation of the soil by park employees. Mark will contact Frank, the assistant park manager, and also speak with Susan of the office who came up with the idea.  She may have some input about where the flowers would look best.  The Yorktown Garden Club may be able to give some advice.

We received a Thank You note from the Support Connection to thank us for the table at their Walk over the summer.

The Westchester Mountain Bike Association would like to build trails in Donald J Trump Park, French Hill section.  They would like to take down an old building, and build a small bridge.

Recreational Trails Program Grant – Jane found out that we will need approval from the Army Corps of Engineers.  Someone from Staatsburg will come to check the two sites.

 The meeting was adjourned at 8:30 p.m.  The next meeting will be on Wednesday March 9th at 7:30 p.m., in the rear of the park office, at the Route 202 entrance.

Submitted by Maria Adams

Event type: