Friends of Franklin Delano Roosevelt &
Donald J Trump State Parks
Draft Agenda, Wednesday July 9, 2014 – 7:30-9:00
Call to Order - Jane Daniels, President
Introductions and sign in
Announcements
Acceptance of Minutes of June 11, 2014 meeting
Additions to the agenda
Reports
Financial – Jim Brosnan, Treasurer
Reimbursement for travel
President – Jane Daniels
Park Manager’s Minute Brian Strasavich
Discussion
Events
BBQ
Yorktown Street Fair
Projects
Containers for disposing of fishing line
Flyers on kiosks
Fundraising
T-shirts - next steps
Next steps as an organization
NY State law on Nonprofit bylaws effective July 1, 2014
Upcoming events – Pot luck BBQ August 11, 2014 Pavilion 4 6:30-9
Adjourn
Upcoming meetings – All meetings are at 7:30 pm in the FDR Park Office
August 11, September 10, 2014
Meeting minutes status:
Friends of Franklin D. Roosevelt and Donald J. Trump State Parks
Draft Minutes – Wednesday, July 9, 2014 – 7:40 P.M.-8:40 P.M.
| Description | Responsible party | Action /Target Date |
| Refile the DEC permit | Walt Daniels | Waiting for DEC to reply |
| Write article about FoFDR for local paper | Anwer Querishi | Before August BBQ |
| Flyers for Kiosks | Jane Daniels, Dianne Press | Develop, do two before the next meeting |
| Containers for disposing of fishing line | Walter Plankl, Greg Smith | Determine locations and install by end of summer |
| Arrangements for BBQ | Dianne Press |
President Jane Daniels called the meeting to order at 7:40 P.M. She requested that we add a discussion of reimbursement for travel
Minutes - The June 2014 minutes were accepted.
Reports
Treasurer - Jim Brosnan
Our bank balance is $2001.83 of which $1040 is restricted funds from Parks and Trails, NY. We need to hold in reserve $800.00 for a FoFDR insurance (due December) and $100.00 for posters for Gone to the Dogs. Jim has been setting up a spreadsheet to show our cash flow and will be using Quick Books for bookkeeping.
Manager’s Report – Brian Strasavich
The gravel road will be resurfaced and topped with Item 4. The stone steps next to comfort station 1 are being restored by in-house park workers. A free water safety program will be available for children. The park attendance on July 4 was very low possibly because of the rainy weather.
Discussions
Travel expenses:Since we are a non-profit organization, we must follow a federal law which only allows volunteers to receive $0.14 per mile instead of the higher amount that employees may claim. Congress not the IRS can change that amount. To get reimbursed, a member must submit a written request with the mileage, date, and the starting point and destination.
Used fishing line containers: Walter Plankl and Greg Smith are working installing the used fishing line containers, but need to find out from Brian where they can be placed. These containers provide a receptacle for old fishing line which can entangle water fowl.
Parks and Trails New York Grant: The Favicards cost less than budgeted and we have not made the number of posters we thought we would, so there is some money available. PTNY requires that we get written permission to make changes. We should have something to give away at the Yorktown Street Fair. Ideas proposed as give aways were stickers, magnets, and balloons. Jane will send in a report to PTNY as well request a change in our grant.
Yorktown Street Fair: Jim will send in the application for the street fair and Jane will request an insurance certificate. To entice people to stop at a booth means we need freebees. Brian indicated he had NY State Parks stickers. FoFDR stickers and magnets were suggested. Brian did not want us to give out balloons because the helium ones all too frequently escaped from kids and eventually fall in remote areas and thus are litter.
Upcoming Events
Friends BBQ, August 13, 2014.
The Connection, Support A Walk October 5, 2014.
Yorktown Street Fair , October 12, 2014.
Gone to the Dogs, October 18, 2014.
Meeting adjourned 8:40 P.M.
Respectfully submitted,
Charles Castronovo and Jane Daniels
Upcoming meetings: August 13, 2014 at 6:30 PM at Pavilion 4 and September 10 at 7:30 in the Park Office