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Board Meeting March 12, 2014

Submitted by webmaster on Mon, 01/27/2014 - 5:23pm
Event date: 
Wednesday, March 12, 2014 - 7:30pm
Event location: 
Park Office
Meeting agenda: 

Friends of Franklin Delano Roosevelt
&
Donald J Trump State Parks

Draft Agenda, Wednesday March 12, 2014 – 7:30-9:00

 

 Call to Order - Jane Daniels, President  7:30

  • Introductions and sign in
    • Announcements
  • Park Managers Meeting presentation on March 14 at Bear Mountain
  • Acceptance of Minutes of March 12, 2014 meetings
  • Additions to the agenda

Reports     7:35

  • Financial – David Rocco, Treasurer
  • President – Jane Daniels
  • Park Manager’s Minute (Brian Strasavich)                                                                                                   

Discussion   7:45

  • Memorandum of Understanding with NYS
  • Budget – Jim Brosnan and Anwer Qureishi
    • Dues or not dues
  • Implementation of the Parks and Trails New York Capacity Building Grant
  • Trade marking the logo
  • Engaging new members

Upcoming events  8:20

  • Spring Bird Walk Saturday, April 19 – 7:30 – Place to be decided
  • I Love My Park Day - Saturday May 3rd, Parking Lot 6  
    • Publicity – Anwer Qureishi
    • Vine cutting  – Dianne Press
    • Metal removal – Janice Turner
    • Hospitality –
    • Reaching out to groups and sign in – Jane Daniels
    • Signs – David Rocco
    • Clean up –  Everyone

Adjourn

Upcoming meetings – All meetings are at 7:30 pm in the FDR Park Office

Wednesday, and March 12, 2014

 

 

Meeting minutes status:

Meeting minutes: 

 Friends of Franklin D. Roosevelt and Donald J. Trump State Parks

 Draft Minutes – Wednesday, March 12, 2014 – 7:30 – 8:32 P.M.

                    


Description

Responsibility

Action /Target Date

Approve the 990 Form

Jane Daniels, Jim Brosnan

End of March

Look into corporate campaign

Anwer Qureishi

 

Talk to Ray Dougherty about contingency plan if Governor shows up at Park Day

Brian Strasavich

 

Ask State Forester for some stats on how the park acts as a pollution buffer

Brian Strasavich

 

Post information about Bird Walk event on regional park Facebook page

Answer Qureishi

 

Send Flyer for Bird Walk event to Jane

Answer Qureishi

 

Send photos to intern to set up gallery on website

Jane Daniels

 

 Attendance – Charles Castronovo, Jane Daniels, Lacey Gleason, Joyce Pear, Walter Plankl,  Dianne Press, Anwer Qureishi , John Robinson,, Brian Strasavich, & Jim Brosnan (arrived 7:35)

 President Jane Daniels called the meeting to order at 7:30 P.M.

 Announcements

 Park Managers Meeting Presentation on March 14, 2014 at Bear Mountain

 Representatives from the Friends of FDR will give a 20 minute presentation on Friday. We will talk about our group here and encourage others to get friends groups started. We feel honored to give the presentation and are excited to meet the other park managers. This meeting will bring together park managers representing the Long Island area, NY City, across the river in the Palisades, and the Taconic region.

 Minutes - The February 12, 2014 Meeting Minutes were accepted.

 Diane – Yes, Jane – Seconded,  approved

 Additions – President Jane Daniels has no additions to the agenda.

 Financial Report - David Rocoo will not be here tonight due to foot surgery. We have requested that he fill out the 990 for us. We will look into it and also ask the dog park accountant to see if they could do it. It may be possible for us to just download the forms and fill them out and use that as a benchmark. Keep Jim in the loop. We will have to approve the 990 before April. Trigger date will be the end of March. Jane will contact Jim Brosnan about that. There is $660.99 in treasury. The treasury is up because we got donations from PayPal.

 Additional Announcements

 Peeble’s Island Visit

 Jane and Dianne went to the State Historic Preservation site on Peeble’s Island which is the state operated facility for restoration of art, textiles, flags, furniture, paper, and other archives. Each team has its own specialty. The visit provided an opportunity to meet with other park managers and friends groups there. All parks want to increase number of visitors and are working on common issues to reach out to community, get new groups engaged, and tie into the Common Core. It would be good if FoFDR could  apply for grants to get interpretive signs on site. Linda Cooper, head of Taconic region, organized the visit not usually done nor open to the public.. The facility is does some contract work but won’t do anything for private individuals. Only about 10% of historic items are on display at any one time.

 Park Manager’s Report - Brian Strasavich

 Brian got a new pickup truck!

  • The service road is so muddy, so the park is asking that everybody spread the word. This is the dirt road from pool parking lot to park office. There are also excavations going on in the pool parking lot. Contractor agreed to grate it, crow it and roll it for us. We narrowed it. 14 feet. We have 40 bales of straw in here and grass seed that contractor will put on sides to stabilize side slopes. It is a little sandy. We were originally quoted $60,000 to redo the road. Have to re-grate it, roll it and pack it. A lot of work has to be done. Have to put signs up – we want people to stay out of the construction area. The contractors are nervous and are complaining about people being there. They are afraid that they may hit someone when backing up the excavator. Some people think that the barricade was taken down when entering from Downing, so that needs to be checked.

  •  The pool parking lot is being torn up. We will not have access to that area during I Love My Park Day. There are holes in the ground and things could be hidden, so it is not safe to go after invasives there.

  • New bathhouse project went out to bid today, but won’t know what he results are for some time. We had a bunch of contractors come down.

  • Applications went out for summer employment hiring about 20 lifeguards who s at $15.50/hour.

  • A kiosk to be installed by the boat rental area will interpretive panels about the fish in the lake and the aquatic environment. Once the design is finalized, panels will be printed.

  • Last week a DEC forester made recommendations about trees to plant in the back nine disk golf holes. It is to be a mix of northern hardwoods and understory trees (red bud, dogwoods, etc. )

  • Brian discovered two pockets of Atlantic White Cedar, rare in this area one on Mohansic Lake and the other on Crom Pond. They are classified as S1, which means that fewer than five communities of it exist in the state. It is typically found on Long Island. He noticed it while going out snowshoeing and saw an evergreen out in waders. He had to get through three feet of muck to get in there. There are approximately 4 specimens in each pocket. Some are in decline, which might have to do with beavers raising water in the lake.

  •  The war with the beavers is continuing. Maybe this can generate grant funding to help with it.

     Upcoming Events in the Park:

  • This weekend there is a chainsaw workshop on cutting downed trees.

  • Sunday – Taconic Road Runners ST. Patrick’s Day Race.

  •  March 30th – Taconic Road Runners Mudders and Grunters Race

    Discussion                                                                                                                                                                         

    Memorandum of Understanding with NYS

    Jane is working on draft of MOU and has Mark Oxman a lawyer who said to contact him with legal questions. She is not happy about the paragraph requiring that we indemnify the state. It seems that every organization that hosts an event here has to indemnify the people of the State of NY.

    Implementation of the grant from Parks and Trails NY.

    Anwer will work on implementing of favi cards and getting the brochure done. We have not received a check from PTNY. Next month, we need to discuss how to do the t-shirts, which was not funded by grant. Maybe we will have people pay for them ahead of time and build up cash flow that way. We should do a couple of promos to get awareness but don’t shouldn’t buy inventory first.

    Trademarking FoFDR Logo

    It costs $350 to file an on-line application (self-instructional), but it could cost more. Charles talked to 2 lawyers who walk in Park (Adrianne Hunt and Mary Jane Highline). Neither was interested in doing it pro bono. Adrianne Hunt  explained:  You trademark a logo and not copyright it.  Trademarking can be done it online through a self-instructional website. There are some concerns about getting a stop and desist order from an organization that is claiming the t-shirt logo is theirs. The same applies for coffee mugs, t-shirts, and whatever else we want to do. If we just want to trademark the logo, it could cost up to $1500 for a lawyer to do it. It depends on how much of the process we can do on our own. We can’t sell things with logo without risk of getting a stop-and-desist order. We want to protect our intellectual property, but some members feel that the expense isn’t worthwhile at this point. Anwer checked USPO database. Only two parks have a trademarked logo and no friends groups do. Maybe we can look into a SRTM mark, which allows you start claiming service mark or trademark as your own, but it costs nothing.  

 We could also just focus on creating quick public awareness that the logo is associated with us. Janis Turner has had correspondence with the artist, we use the logo on mailings, and the logo is present on our website and social media accounts.

  • Decision: We will not go forward to trademark the logo at this time.

     Budget – Jim Brosnan and Anwer Qureishi

 Implementation of the Recreational Trails Program Grant. Jane talked with Erin O’Neill who works with grants about reimbursement for the RTP grant. She recommended submit expenses plus the hours we’ve spent worked.. We will be able to cycle things through quickly, but  we will need $2-3,000 to start and thus need to have a fundraiser sometime this spring to give us a basis for buying materials for project.  Anwer would like to work on a corporate campaign.

  • Do we want to go after dues or not? It’s a pain to collect and you have to manage them. No, we’ll keep everything based on donations. If people are buying stuff for events like foods, you need to get back to us. You can get a letter from Jane that will say, “thank you for your donation of X that was used for food”.

  • Decision: We will not begin collecting dues at this time.                                                              

     Additional Upcoming Events                                                                                                                                     

    Spring Bird Walk Saturday, April 19 – 7:30 A.M.

 Place to be decided, but the material that Anwer posted said to meet at the Park Office. Dianne spoke to Janelle Robins at Bedford Audubon. The person giving the walk (Tait Johennson) has not been here yet.

  • I Love My Park Day - Saturday May 3rd, Parking Lot 6 

 Vine cutting and metal remove – Jane is going down to Yonkers to see how a vine cutting event is held. She would be happy to give anyone a ride. There is also one on the 22nd at Croton Point. The volunteer teams are going to be spread out.

  • We still need someone to take care of hospitality

  • Anwer is in charge of publicity – Anwer Qureishi  Jane contacted Geocashers and is going to contact LL Bean down in Yonkers who is for outreach for their customers. Anwer contacted all the principals at the local high schools.

  • There is no contingency plan if the Governor shows up again,  because Brian is not going to be there.  We’ll be out cutting vines. None of the activities are compatible with Governor. In the event that he comes, Jane will talk with Ray Dougherty. There is usually it’s 48 hours notice. Jane would be notified by Linda Cooper

  • We need to schedule a day for vine cutting. Maybe the week of the 7th?                                              

 Linda Rohleder of the NY-NJ Trail Conference will be attending this event and because she is a certified herbicide applicator, she can apply herbicide to the cut stumps.

  • Tabling at the Grange Fair

  • Anwer found out from a Boy Scout leader works is involved with the Grange Fair, that rental for a table for four days for $100. Because people in Yorktown don’t see FDR Park as their park, this event may be a good way to build awareness. He noted that we don’t have to be there the full time.  What is going to be our hook that people would want to visit our table?  We could focus on the fact that the park acts as a pollution buffer for the Taconic. Brian will ask a state forest about some numbers.

    Insurance for Events

    Charles contacted the insurance. He wanted to find out if it would cost any more to have two dog events in one year. The answer was no. It covers us for as many dog events as we need.

    Bird Walk with Audubon – Since it is a Friends’ event, our insurance covers it. We don’t need to change wording on the flyer. It will be listed on our website. Bedford Audubon will advertise it on their newsletter. Anwer should send flyer to Jane

     Website Updates

    The Yorktown High School intern is posting information about the history of the park on the website. Some information needs to be re formatted. Jane will give him photos to set up a photo gallery.

    Meeting adjourned at 8:32 P.M by President Jane Daniels.

    Respectfully submitted,

    Lacey Gleason

     

    Upcoming meetings:  April 9, 2014 and May 14, 2014 at 7:30 P.M. in the park office.

     


 

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